Following is an overview of the information we require to set up the registration screen and email templates for the webinar.


Registration screen


For this screen we need:

  • Date: 
  • Start time: 
  • End time: (e.g. 45 mins from start time) 
  • Title: 
  • Description: 2000 characters max 
  • Logo: For best results, choose an image no larger than 400x200 pixels and 100KB. 
  • Custom image: For best results, choose an image no larger than 200x200 pixels and 100KB. 
  • Additional fields: (e.g. job title, organisation, postcode etc) …. best not to go to overboard on these fields or people will not bother with the registration. Keep in mind other info can be collected after the session.


Optionally we can also customise the colour scheme for the registration page which may allow for your corporate colours to be used. Three colours (in hexadecimal format) are supported:

  • Background: #XXXXXX (colour of the area outside the border)
  • Header font: #XXXXXX
  • Border: #XXXXXX


Presenter contact details


Please provide the following information for each webinar presenter:

  • Full name
  • Email address
  • Phone number
  • Job Title
  • Organisation


Emails 


The registration confirmation and webinar reminder email templates are the next things to populate:


Confirmation Email to Registrants: Sent upon registration


The customisable information for this email is:

  • Email Subject: 
  • Webinar title: inherited from rego screen 
  • Webinar description: inherited from rego screen 
  • Custom text block 1: 1000 characters max (this sits under the webinar description text). 


Reminder emails: Sent 1 week, 1 day and 1 hour before the session


The customisable information for this email is:

  • Email Subject: 
  • Custom text block 1: 1000 characters max (this sits towards the top of the email) 


Follow up emails: Sent 1 day after the session ends

The customisable information for this email is:

  • Email Subject: 
  • Custom text block 1: 1000 characters max (this sits under the webinar description text). 


Waiting room


The waiting room is what people see when they arrive on the day prior to the presenter screen being shared.

  • Photo of presenter: Maximum size is 100x100 pixels and 100KB so a square format will work best.
  • Name: (40 characters max)
  • Title: (40 characters max)
  • Organisation: (40 characters max)


Welcome message

  • When attendees arrive, this text will be displayed in the GoToWebinar control panel (Limit: 950 characters).


Handouts


The GoToWebinar supports up to five handouts, which can be downloaded by attendees. These documents (typically PDFs) need to be uploaded prior to the session and can be referenced by presenters during in the webinar.



Please provide the information for the Registration screen, Presenter contact details, Emails, Waiting room and Welcome message in Word or PowerPoint document, and any images and handouts as separate files. Once we have set up the registration page we will send you the URL to review. Note that if artwork is supplied past the deadlines, or if any changes are needed after the initial review, e.g. if the webinar content or speakers change, a 100+GST administration fee will apply on each occasion.  It's best to get it as correct as possible before we start promoting the registration link page as registrations trigger the confirmation email immediately. If you have any queries please don't hesitate to contact us via [email protected]